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JASMIN Personal Data and Privacy Policy

This policy applies to personal data of JASMIN users.

We may store, either manually or electronically, all personal data that you supply to us through JASMIN websites, for example when applying for and creating a JASMIN account or applying for access to services and resources. We may also store information about your use of all aspects of JASMIN.

We may use this information to help us manage and administer JASMIN, to review, analyse and audit performance and patterns of use, and to plan for the future.

Any personal information you give to us will always be processed in accordance with the UK Data Protection Act 1998. We will only use the personal information you provide to deliver the services you have requested, or for our lawful, disclosed purposes. In some cases this will involve sharing your personal data with others outside of the JASMIN Team, for example in order to provide support or to gain approval from a third-party service owner for your access to particular services. We will not make your personal details available outside our organisation without your consent, unless obliged by law.

We reserve the right to monitor your use of the service, including anything you transmit over the Internet, and any data or software you store on our systems, in order to ensure that you and all the other users are complying with the Terms and Conditions of Access and not breaking the law. We must allow any court or other competent authority to inspect our records of your use of the system, or your data, and to take copies of it, if this is legally required; and we must report your activities to the competent authorities if we know or suspect that you are breaking the law. These are legal obligations for us.

We would not be able to administer the service properly, nor adequately account to our funding bodies for our conduct of this project, without processing your personal data in our database in this way. For this reason, we have to ask you to consent to this policy. This consent is included in the Terms and Conditions of Access.

Cookies

As is common practice with websites, JASMIN websites may place small files known as “cookies” on your device (e.g. computer or smartphone) in order to improve your user experience.

Our use of cookies

JASMIN websites themselves set ‘first-party’ cookies in order to identify you as you travel around the sites. This enables us to provide services that are tailored to your account, such as applying for access to a resource. These cookies will usually be deleted when you log out, however in some cases they may remain afterwards to remember your site preferences.

JASMIN sites may also make use of ‘third-party’ cookies from the following services:

  • Google Analytics
  • Google Maps
  • YouTube (owned by Google)
  • Help Scout

We use these services to monitor the usage of our websites in order to continue to improve the services we offer, and to provide effective user support. For more information about cookies set by Google services, see the Google Cookie Policy, and for Help Scout services see the Help Scout Privacy Policy.

Disabling cookies

JASMIN websites will not use cookies to collect personally identifiable information about you.

However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The ‘Help’ function within your browser should tell you how.

Alternatively, you may wish to visit the About Cookies website, which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.

Please be aware that restricting cookies may have an impact upon the functionality of JASMIN websites.

Questions

If you have any questions about this policy, please contact us.